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Tuesday, July 23, 2019

Document Imaging


The Arkansas Oil & Gas Commission is using an electronic imaging system to store and retrieve documents. These documents can be retrieved via the DocuWare Image Management System in .pdf format.

The documents are stored in various electronic 'file cabinets' which can be searched for specific documents. At the present time there are seven electronic file cabinets available for use, they are the 'Rule B-17 Cabinet', 'Rule B-19 Cabinet', 'Escrow Cabinet', 'Hearing Cabinet', 'Historical Production Cabinet', 'Operator Cabinet', 'Orders Cabinet', and 'Well Files Cabinet'.

To utilize the system, select which file cabinet you desire to use, and then enter search criteria in the coded fields. You do not need to fill in each field to conduct a search. One field will be sufficient to search for the desired record, however, using multiple fields will reduce the number of items necessary to find your desired document.


DocuWare's Home Page will automatically open to the Wells File Cabinet, but you will be able to retrieve a document from any 'Cabinet' by clicking the button and selecting a different Cabinet.

Search tips:
The Result list can only show 600 documents or less. If you receive 600 results try using a more detailed search.

If you are having difficulty locating a document, or receive 'no results' for the search:

1. Reduce the details in your search. Note: If the search details do not match the document exactly, you will not see the document in the results list. You can increase the number of resulting documents by leaving unnecessary details empty.
2. Include the asterisk "*" symbol in your details. - The * symbol can represent everything. For example: entering Permit - *45*12* would return any documents that have a "45" and "12" in that field. This symbol can be used as often as needed and can be placed anywhere in the search details.

Click here to open the DocuWare Home Page


If you have any questions regarding use of the DocuWare system, please call the Director's Office at 501-683-5814.


If you find errors with the storage of these documents please notify us by utilizing this form.



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